How to Remove or Edit Microsoft Office Word Hidden Metadata with MetadataTouch Editor

Sponsored Links

I’ve been searching the internet for hours and couldn’t find a free metadata editor for Microsoft Office Word and Excel. Most of the shareware comes with limited features or the inability to save the modified metadata. Having said that, MetadataTouch is the one and only hidden metadata editor that comes with 14 days full trial. If you only need to edit your doc once, this is it.

How To Remove OR Edit Microsoft Office Word Hidden Metadata With MetadataTouch Editor

MetadataTouch™ is a powerful tool to view and edit metadata in Microsoft Office® 2007 documents (Word, Excel®, and PowerPoint®), OpenOffice.org / StarOffice™ documents, AVI video files, WAV audio files, JPEG image files, PNG image files, SVG image files, and XMP files.

How To Remove OR Edit Microsoft Office Word Hidden Metadata With MetadataTouch Editor

Supported Formats & Metadata Types:

Supported File Formats Extensions Supported Metadata Types
Microsoft® Word 2007 .docx;.docm Document Properties
Microsoft Excel® 2007 .xlsx;.xlsm Document Properties
Microsoft PowerPoint® 2007 .pptx;.pptm Document Properties
OpenOffice.org / StarOffice™ Writer .odt Document Properties
OpenOffice.org / StarOffice™ Calc .ods Document Properties
OpenOffice.org / StarOffice™ Impress .odp Document Properties
OpenOffice.org / StarOffice™ Draw .odg Document Properties
JPEG .jpeg;.jpg XMP, IPTC-NAA, JPEG Comment
PNG .png XMP
AVI .avi Native Metadata, XMP
WAV .wav Native Metadata, XMP
SVG .svg;.svgz Metadata
XMP .xmp XMP

How to Remove Your User Name

You can inspection or change your user name. Click Options on the Tools menu. Select the User Information tab. You should see the following edit boxes:

  • Name
  • Initials
  • Mailing Address

If you do not want any of this information to appear in your documents, enter non-identifying strings or spaces in the appropriate edit boxes, and then click OK to accept the changes.

Any new documents that you create will contain this information, rather than the default values entered when you installed Office. On the other hand, existing documents may already contain this information.

How to Remove Personal Summary Information

When you create or save a document in Word, summary information may be saved within the document. There are several methods you can use to access this information:

  • Open the document. On the File menu, click Properties. The Summary, Statistics, Contents, and Custom tabs may all contain various properties such as your name, your manager’s name, and your company name.
  • In the Windows Explorer, right-click the document, and click Properties on the shortcut menu. As above, the tabs within the Properties dialog box may contain information.
  • It is possible to use a Visual Basic for Applications macro or other program code to read the properties shown in the Properties dialog box.

You can clear summary information from an existing document or template. To do so, follow these steps:

  • Open the document or the template.
  • On the File menu, click Properties.
  • On the Summary tab, clear the Author, Manager, Company, and any other edit boxes that you do not want to distribute.
  • On the Custom tab, delete any properties that contain information you do not want to distribute.
  • When you are done, click OK. Click Save on the File menu. Then click Close on the File menu.

After you have concluded these steps, the document should not contain summary properties.

Removing Personal Summary Information When Connected to a Network

If you are logged on to a network, chances are, your network user name may appear in the Author edit box on the Summary tab, and when you save the Microsoft Office document, the information is automatically embedded into the document. This can occur even if you have removed all other personal information from your computer. Here is a simple tutorial on how to remove summary information from a document when you are on a network:

  • If the document is stored on a network server, copy it to your local hard disk.
  • Start your computer, but do NOT log on to your network. When you notice the network logon dialog box, click Cancel or press ESCAPE. Note If you are not able to start Windows by pressing ESCAPE (for instance, your computer is running Windows NT), you cannot carry on these steps.
  • Open the document.
  • On the File menu, click Properties.
  • On the Summary tab, clear the Author, Manager, Company, and any other edit boxes that contain information you do not want to distribute.
  • On the Custom tab, delete any properties that contain information that you do not want to distribute.
  • When you are done, click OK. Click Save on the File menu. Then click Close on the File menu.

9 comments on “How to Remove or Edit Microsoft Office Word Hidden Metadata with MetadataTouch Editor

  1. Sam Ackley July 26, 2010 at 1:04 am - Reply

    Can this software change a content created date?

  2. Peta April 13, 2011 at 11:41 am - Reply

    Nice useful utility, but too expensive (starts from $60!)

    • GeckoFly April 13, 2011 at 11:48 pm - Reply

      I guess when you can afford a USD300 software, USD60 for another piece of software is not that expensive

  3. Tim Fisher April 15, 2013 at 5:38 pm - Reply

    MetadataTouch™ is a powerful tool to remove or edit metadata in Microsoft Office® documents Word, Excel, and PowerPoint® and also OpenOffice files….

  4. Jimmy April 15, 2013 at 5:39 pm - Reply

    what about Adobe PDF? it works on PDF secure files too?

    • Geckoandfly April 15, 2013 at 7:54 pm - Reply

      I believe it is for DOCs files only. You’ll need other software to strip PDF of its metadata.

  5. Dave Taylor April 15, 2013 at 5:40 pm - Reply

    can i use this software to edit metadata on my new microsoft windows 7 and windows 8?

  6. India April 15, 2013 at 5:41 pm - Reply

    how to edit and update metadata in mac os x?

    • Geckoandfly April 15, 2013 at 7:54 pm - Reply

      I believe they have the latest version for Mac OS X Mountain Lion, if not, try other alternatives.

Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>