[ Tutorial ] Send & Receive Faxes via Microsoft Windows 10 Fax and Scan

Updated: September 7, 2017 / Home » Fax Number & Cover Sheets

Before you can send a electronic fax, you need a ‘USB Fax Modem Dial Up Data Modem‘ installed on your desktop or laptop. The RJ11 modem connector does not come with today’s modern desktop or laptop, you will have to purchase it. This simple tutorial on how to use the build in Microsoft Windows 10 Fax and Scan feature.

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usb modem desktop fax Send & Receive Faxes via Microsoft Windows 10 Fax and Scan

  • Step 1 – Connect a telephone cord to the RJ11 port of the USB modem (not the RJ45 port of the LAN network card) and to an analog telephone line (an RJ11 wall or floor outlet).
  • Step 2 – Launch the ‘Windows Fax and Scan’ program, you can search for it via the search bar.

Send & Receive Faxes via Microsoft Windows 10 Fax and Scan

Send & Receive Faxes via Microsoft Windows 10 Fax and Scan

  • Step 3 – Click ‘New Fax’, on the Fax Setup page, click Connect to a fax modem.
  • Step 4 – Type a name for the modem, then click Next. Choose a modem name.
  • Step 5 – Choose the method for receiving faxes or select I’ll choose later; I want to create a fax now. Choose how to receive faxes.

Send & Receive Faxes via Microsoft Windows 10 Fax and Scan

  • Step 6 – In the New Fax window, enter the recipient’s fax number, or click Contacts to add a contact. To fax to more than one recipient, separate the fax numbers or contact names by semicolons.

Send & Receive Faxes via Microsoft Windows 10 Fax and Scan

When the fax sends successfully, a message displays in the Notification Area. If the fax does not send successfully, click View details. Fix any issues and try again.

Video Tutorial on Windows Fax and Scan

The tutorial below is made on Windows 7, but the interface is the same for Windows 10. Windows Fax and Scan turns your PC into a fax machine, potentially saving you money and desk space. When your PC is equipped with a fax modem (or connected to a fax server), it can send and receive documents just like a standalone device. Windows Fax and Scan even includes a handy tool for designing custom cover pages.

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6 comments on “[ Tutorial ] Send & Receive Faxes via Microsoft Windows 10 Fax and Scan

  1. Gravatar

    This article has been very useful as my husband wants a multi-functional printer to send a fax with but i need to print good quality booklets for my business and worried this type of printer will do a good job on all, this solves our problems thanks :-)

  2. Gravatar

    The whole article is useless if we do not have working Data/FAX modem on Windows 10.
    Please post the DATA/FAX modems list which will work with the Windows 10. I am searching for a one DATA/FAX Internal or External modem for the Windows 10 and has not found yet!!!!
    The WFS application on Windows 10 will work only when I have working DATA/FAX modem installed.

    • Gravatar

      I purchased an external modem for $15. it clicks into the phone jack, and has USB connect to laptop or desktop, and it works on windows 10, even thought it is older, designed for Windows 2000, Vista, XP. I purchased it at a favorite gadget site.

  3. Gravatar

    I use a Zoom 56K Dial-up USB Modem, Model 3095. I believe I bought it at Best Buy a number of years ago.

  4. Gravatar
    Shubert [ Reply ]

    I scanned a few documents as jpegs. I want to use Windows 10 fax and scan, and now get this message

    Windows can’t fax or preview the attached file type. Try installing a program that allows you to print .tif files, save the attached file as a .tif file, and then try again.

    What?!

    I can convert them to tif files – which is very tedious, and then they’re TOO BIG to fax!

    And then when it fails, I have to do the WHOLE thing over again!

    Why can’t I fax a jpeg? I used to be able to do this.

  5. Gravatar

    I have external modem attached to desktop computer and using win10, but donot know how it functions. Can you help pls?

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