How do I set up Microsoft Windows Fax and Scan? With a portable 56K USB RJ11 Modem, users with computers that have these fax modems can send and receive faxes, and fax scanned documents. These modems can be bought at Amazon or Aliexpress, this tiny hardware can turn your PC computer into a fax machine, am not too sure if it works on Apple MacBook.
Do note that Windows Fax and Scan is a program included free with Microsoft Windows in every version from Vista to Windows 10, Windows XP on the other hand has a somewhat similar program known as Fax Console. On this page we’ll explain how to use Windows Fax and Scan. What you’ll need to fax with Windows Fax and Scan is a portable USB RJ11 modem, a landline and a Faxing Service / Number – Fax Plus is a good internet faxing service provider. Fiber optic cable is not compatible, so is VoIP line.
There are a few things you need to know before using WFS as your primary fax machine, the computer will need to be always on and connected to the phone line to receive a fax and if the computer restarts, Windows Fax and Scan will have to be relaunch again to resume fax operations. Continue reading for more information and a comprehensive step by step guide on using Fax.
Step 1 – Connect the modem to the computer, install the necessary fax software and fax driver. Use the phone cord to connect the fax modem to the landline phone line.
Step 2 – Click on “Tools” then “Fax Accounts”, select “Add” to have your fax modem installed. If you have a local modem, choose “Connect to a Fax Modem”, or if you have a fax server, choose “Connect to a fax server on my network”.
Step 3 – Go to “Tools” and “Fax Settings” to configure additional options, including changing the automatic or manual reception, changing the number of rings before automatic pick up, configure TSID and CSID information, and automatically save or print a fax the moment it arrives.
Step 4a – To send a fax in Windows Fax and Scan, on the toolbar that appears in the program, select “New Fax” – if this is the first time that a fax is being sent, you’ll be directed to the new fax wizard. This will allow you to set all the required settings to send a fax. Create your fax, and then click send to send it to the receiving fax machine.
Step 4b – To receive a fax automatically, at the bottom of the left pane, choose “Fax”, select “Tools” and then select “Fax Settings”. Select the “General” tab, then ensure the “Allow device to receive fax calls” button is checked under “Send / Receive Options”, then select “Automatically Answer after ___ Rings”, set the number of rings you want the phone to ring before the fax service answers, then select “Ok”.
Step 4c – To receive a fax manually, you need to first have the Windows Fax and Scan program running. From the toolbar, select “Receive a Fax Now”. This will allow the computer to receive the fax when the phone rings.
Microsoft Windows Fax provides you with complete fax facilities from your computer. You can configure fax settings, send and receive faxes, track and monitor fax activity, and access archived faxes. Using Fax, you can choose to send and receive faxes with a local fax device attached to your computer, or with a remote fax device connected to fax resources located on a network. Free fax services online? Internet fax to email online? Where to download free fax software? Send a free fax from the computer? Best fax services and fax program?
Microsoft Windows Fax and Scan turns your PC into a fax machine, potentially saving you money and desk space. When your PC is equipped with a fax modem (or connected to a fax server), it can send and receive documents just like a standalone device. Windows Fax and Scan even includes a handy tool for designing custom cover pages. By attaching a scanner to your PC, you can also use Windows Fax and Scan to create digital copies of documents and photos. Searching for the best web fax and Junk fax blocker? Learn how to configure Microsoft Fax and send free fax online. Watch the video tutorial below for a step by step guide on how to use the built- in fax and scan software found in Windows 7 and Windows 10.
What if Windows Fax and Scan is not installed by default during some Windows Setup? How to install the Windows Fax driver or service to use Internet Fax in Office? In Excel for Office 365 Word for Office 365 Outlook for Office 365 and more. Microsoft Office has a feature that lets you send Outlook, Word, Excel, and PowerPoint files as Internet faxes. This feature relies on having the Windows Fax Printer Driver or Fax Services installed on the computer to send the faxes. If the Windows Fax feature is not enabled for your version of Windows, you can enable it.
- In the Control Panel, click Programs, and then click Programs and Features. ( Note: In Classic view, double-click Programs and Features. )
- Click Turn Windows features on or off.
- In the Windows Features dialog box, under Print and Document Services, select the Windows Fax and Scan check box.
- Click OK.
Alternatively, you also can use an Android smartphone or iPhone to send and receive faxes, here are 8 best fax apps for iOS iPhone, iPad And Google Android Smartphone Tablet. Sending a Fax in Windows without Fax Machine is possible too via the internet web browser, everything is in the cloud now. You don’t have to waste time to setup and configure Windows Fax and Scan or purchase a portable modem.
Online Website that Offers Free Limited Faxing
Here are a few online fax services that offer free faxes in exchange with limited usage. Each of these free online fax services comes with its own set of features, interfaces, and upgrades. We’re going to focus on those that don’t require a monthly subscription plan. If you need to send a fax but don’t have a fax machine, these are the top free fax services to use.
- Fax.Plus [ The Best ] – Send only. Maximum 10 pages per account.
- HelloFax – Send and receive 5 faxes/pages per month. Send & receive faxes from your computer.
- GotFreeFax – Free fax cover page, No Ads. 3 pages per fax maximum and 2 free faxes per day maximum. Send Free Fax Online to the U.S. and Canada!
- FaxZero – Maximum 3 pages + cover, Max 5 free faxes per day with ads. Send faxes for free to anywhere in the U.S. and Canada or, Send an International Fax. Fax your congressperson, senator, or governor.
- PayGofax – First 2 pages of PDF faxes are free! Credit Card info not requested for any free fax. PayPal not accepted.
- FaxBetter – Receive fax only on a dedicated toll free fax number. Searchable fax notifications with a PDF attachment for your first 30 days.