Undeniably, Quicken and Quickbooks are the best financial software for large and small business, it is feature rich, it saves you time to focus on your business by allowing you to organize your finances all in one place. Manage your customer, vendor, and employee data all in the same place and know where your business stands with real-time reports.
However, not everyone can afford such accounting services. If you are a startup and money is tight, there are plenty of alternatives, especially free open source that does the same job while giving you more or less the same features such as budgedting, payroll, invoices, payment, and more. Here are 7 easy to use accounting software for small business, nonprofit, construction, trading, investment, restaurant, personal, retails and more.
↓ 01 – GnuCash | Open Source | Windows | Linux | macOS
Designed to be easy to use, yet powerful and flexible, GnuCash allows you to track bank accounts, stocks, income and expenses. As quick and intuitive to use as a checkbook register, it is based on professional accounting principles to ensure balanced books and accurate reports.
- Double-Entry Accounting – Every transaction must debit one account and credit others by an equal amount. This ensures the books balance: the difference between income and expenses exactly equals the sum of assets and liabilities.
- Stock/Bond/Mutual Fund Accounts – Track stocks individually (one per account) or in portfolio of accounts (a group of accounts that can be displayed together)
- Small-Business Accounting – Simplify managing a small business with Customer and Vendor tracking, Jobs, Invoicing and Bill Payment, and Tax and Billing Terms
- Reports, Graphs – Graphs and reports can be highly and easily customized in appearance and contents, in order to fullfill every user’s need.
- QIF/OFX/HBCI Import, Transaction Matching – If you are migrating from other financial software, GnuCash can import Intuit® Quicken® QIF files using a practical assistant.
- Scheduled Transactions – You can create recurring transactions with a high level of customization of amounts and timeline. You can also set an automatic reminder when a transaction is due
↓ 02 – HomeBank | Open Source | Windows | Linux | macOS
HomeBank is a free software (as in “free speech” and also as in “free beer”) that will assist you to manage your personal accounting. It is designed to easy to use and be able to analyse your personal finance and budget in detail using powerful filtering tools and beautiful charts. If you are looking for a completely free and easy application to manage your personal accounting, budget, finance then HomeBank should be the software of choice.
- Cross platform, supports GNU/Linux, Microsoft Windows, Mac OS X
- Import easily from Intuit Quicken, Microsoft Money or other software
- Import bank account statements (OFX, QIF, CSV, QFX)
- Duplicate transaction detection
- Automatic cheque numbering
- Various account types : Bank, Cash, Asset, Credit card, Liability
- Scheduled transaction
- Category split
- Internal transfer
- Month/Annual budget
- Dynamic powerful reports with charts
- Automatic category/payee assignment
- Vehicule cost
↓ 03 – ERPNext | Free for Solo Entrepreneurs | Self-Host
ERPNext helps you take full control of your business. It is as powerful as it is easy to use. ERPNext is a cost-effective ERP solution to run your business using on-demand, software-as-a-service platform offered by a Mumbai based company called Frappé Technologies Pvt Ltd. ERPNext offers modules like Accounting, Sales, Purchase, Inventory, Human Resource, Projects, Production & Maintenance which are present in most of the real world business processes.
- Customer Relations and Selling – Track Opportunities, prepare Quotations, and record Orders and Shipments. Communicate with Customers via email, or send newsletters. Distribute commission to a Sales Partner or among your Sales Team. Apply Pricing and Discounts based on rules. Record Warranty Claims and their resolution.
- Buying and Inventory – Automatically raise Material Requests, send Purchase Orders to Suppliers, and record Purchase Receipts. Track inventory levels per Warehouse and make required corrections on manual inspection. Use Batches and Serial Numbers, get stock valuation, and use automated inventory accounting.
- Manufacturing – Plan your Production and Material Requirements using Production Planning Tool. Make production schedule based on Workstation availability. Use hierarchical Bill of Materials and costing. Sub-contract / outsource part of the manufacturing process and include its cost into the resulting products.
- Billing and Payments – Bill your customers and record Supplier’s Invoices. Manage pre and post payments, track pending ones and provide Credit Notes. Use different currencies, manage recurring invoices, and restrict approval based on amount. Budget your purchases using monthly distribution of funds and Cost Centers.
- Projects – Define and allocate Tasks for Projects and make Time Log entries for work done against Tasks. Track orders, invoices and inventory against Projects, and bill your Customers using Time Logs.
- Leave, Expenses and Payroll – Track Attendence, allocate leaves to Employees, and manage Leave Applications. Record and approve Expense Claims from Employees. Generate monthly Payroll and integrate it with Accounting. Manage Openings and Job Applications in your Company.
↓ 04 – ZipBooks | Free | Cloud Web
ZipBooks allows contractors and small businesses to send quotes and invoices to potential customers or paying clients. Create a project with ZipBooks and track the time, products, and expenses of your work. Once you are ready to send an invoice to a client, ZipBooks automatically detects unbilled activity and allows you to include any or all of the billing details. You can customize the rate of each of your team members, whether to include an attached PDF, and even add your own logo to invoices. Because we make money if you use our credit card payment partners, ZipBooks is 100% free, forever.
- Online accounting software
- Free billing software
- Expense tracking
- Invoice financing for small businesses
- Online invoicing
- Project management
- Team management
- Time tracking software
- Credit card processing
↓ 05 – Dolibarr | Open Source | Self-Host
Dolibarr ERP & CRM is a modern and easy to use software package to manage your business (customers, invoices, orders, products, stocks, agenda, e-mailings, shipments…). You enable only the feature you need. So whatever is your business management need (sales, human resources, logistic, stock, invoicing, accounting, manufacturing, etc), you are able to setup the application to match your need and only your need. Integration between the features/modules you decide to use is ready “in-the-box”, so, even without customization, users are immediately ready to work and won’t have to make any double entry on your information system.
↓ 06 – InvoicePlane | Open Source | Self-Host
InvoicePlane is a self-hosted open source application for managing your quotes, invoices, clients and payments. The application comes with various options, templates and settings to customize your invoicing experience.
- Quotes, Invoices, Payments – InvoicePlane is a solid app to manage your complete billing circle: from quotes over invoices to payments.
- Manage your Clients – The application provides CRM-like management for your clients. Enter contact details, notes or add custom fields.
- Customize InvoicePlane – You can customize InvoicePlane to make sure it fits your needs: amount formats, email and PDF templates and many more.
- One-Click Online Payments – Let your clients use PayPal to pay the invoices. Online, with just one simple click.
↓ 07 – Money Manager Ex | Open Source | Windows | Linux | macOS
Money Manager Ex is a free, open-source, cross-platform, easy-to-use personal finance software. It primarily helps organize one’s finances and keeps track of where, when and how the money goes. It is also a great tool to get a bird’s eye view of your financial worth. Money Manager includes all the basic features that 90% of users would want to see in a personal finance application. The design goals are to concentrate on simplicity and user-friendliness – something one can use everyday.
- Intuitive, simple, fast, clean
- Checking, credit card, savings, stock investment, assets accounts
- Reminders for recurring bills and deposits
- Budgeting and cash flow forecasting
- Simple one click reporting with graphs and piecharts
- Import data from any CSV format, QIF
- Does not require an install: can run from a USB key
- Non-Proprietary SQLite Database with AES Encryption